Tag Archives: time management

IIR

A problem is a chance for you to do your best. – Duke Ellington

How to solve a problem? There are many ways, let’s explore one of the more practical ways.

Peter Sage shared some time management strategies recently. One of them is IIR, an acronym for for Issue, Impact and Recommendation.

Whenever you face a problem, remember this:

I : Issue. What is the problem that you are facing?

I : Impact. What is the consequence of the problem?

R : Recommendation. What would be the possible solutions for it?

The world rewards those who solve problem, not those who create them. Your boss won’t like it if you keep on giving troubles for them. They would be delighted if you can solve their problems.

Frame your solutions using the  IIR. Present first the issue faced. Then give the impact. And finally, propose a recommendation to solve it.

A solution without knowing what it solves will not be taken seriously. A solution without knowing the depth of consequences lacks its shine.

Practise IIR in your day-to-day activity. Strive to be a problem-solver, not a problem-creator. It inevitably improves  your communication and presentation skills too. Over time your values will increase and will gain the respect and admiration from your boss and peers.

How will you use IIR in your life today?

 

Meng

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Time Time Time

Lost time is never found again. – Benjamin Franklin

There’s just not enough time in the world.

There’s work to do. Projects, projects, projects. Last minute assignments.

There’s family commitment – to our parents, spouses, kids.

There’s homework and more homework to do. There’s tuition classes to attend. There’s curricular activities in the evening.

There’s dinner with friends. There’s clubbing with the gals. There’s the drinking with the guys.

If only there were 25 hours a day. No, if only there were 48 hours a day.

This calls for time management tips!

One misconception for time management is to do more in less time.

The truth is on doing less within the available time.

What? Doing less?!?!?

Yes, doing less. It’s about you saying “NO” to activities that are not aligned to your goals. Prioritize!

It’s not about the quantity. It’s about the quality of the time spent.

You need to know what are your life goals – what is it that is truly important to you, to your family, to your work.

You need to know what truly add values to your goals.

Anything, and everything, that conflicts with your goals deserve a big “NO” in the request.

Make plans of what you do. Plan your schedules in making the most of your time achieving the things that bring you closer to your dreams.

Learn to do your tasks more efficiently. Cut down the time needed with new knowledge. There is always education – in learning new skills or in seeing your situations differently.

How well do you cope with your time? What is your main method in being more efficient with your time?

 

Meng

Get Busy

If you spend too much time thinking about a thing, you’ll never get it done. – Bruce Lee

Isn’t it strange?

The same documentation gets done in a morning on Monday when the same can be done in 30 minutes on Friday evening.

The same installation can be done in two days on the beginning of the month when the same can be done in a day at the end of the month.

Time and again, we see the same phenomenon. Did we stop and ask why?

It’s about deadline. Our task will fill up according to the time allocated for the task, regardless of how reasonable or possible it is.

So, what is the hack/tips to getting things done faster, more meaningful and less stress?

Set an earlier deadline. If the work is due this Friday, set a stretch goal (as my boss would said it) this Thursday. If writing a blog post would normally take an hour, set 30 minutes instead. The perceived deadline put stress on your brain and make it more focused on the tasks.

Perceived deadlines work as well as the actual deadline.

We do things when they are a must, rarely when they are a should.

Stress is good when they are manageable. Stress is bad when they are overwhelming.

Take up more things. This has the same effect as an earlier deadline. It keeps the mind occupied. The brain will think, “So many things to do, have to keep working.” No time to waste.

You may say, “What? Extra work to do?!” More things do not necessarily mean more work. It could mean you schedule in some reading, some physical exercise, some discussion.

Just to keep your mind occupied.

To-do list. Get all your tasks written down in writing. There is some magic in writing down your goals. It makes you focus. This is an ingredient you cannot miss.

Without focus, you would just be drifting through time, aimless with where you are heading to. With a clear goal, you would direct your energy to getting things done.

With focus comes time management. Or rather, task management. Do you need to attend another meeting instead of finishing your installation? Do you need another 15 minute coffee break before finishing your documentation due later?

What would be your strategies to being more efficient today? Make everyday a Friday at work and get things rolling.

 

Meng